Why? Document Management System/ Electronic Content Management System?
Most businesses still have their daily working information inadequately organized in a pre-digital format and in whole or in part dependent on paper. Even digitized records are frequently not optimally configured making files hard to find or use. The mix of paper and digital files may be duplicative and cumbersome to determine whether this is “the entire file.” Naming of files may be inconsistent across the enterprise and between digital and paper files. The result is the information is still hard to find and use. The mixture of paper and digital complicates compliance and security, as paper records have no digital trail and misplaced paper documents may not be readily replaceable. At SIMS Hawaii, we are familiar with general legal and best practices standards, including HIPAA, HITECH, FERPA and Sarbanes-Oxley.
SIMS Hawaii can improve your current process with both the physical paper and the digital records as you may not be able or ready to transition to a fully digital solution.
Business processes become more efficient with easily and quickly accessible records. Creating digital records can be simple for your staff and we can help you ensure uniformity across the creation of digital records.
Software Solutions
We offer Electronic Content Management software for streamlining the digital transformation process in a manner that is efficient, cost effective, and user-friendly.
Our solutions aren’t complicated or difficult to implement. Our workflows are technology driven and improve access, accuracy, performance, and security. Morale and productivity increase as time is spent doing higher value-added activities. Our dedicated team makes the whole process seamless and simple.
We offer:
- Free consultation - Consult with your staff on your current process.
- No commitment trial period - Install software for a free trial period so you can try out without any commitment.
- Statement of Work (SOW) - Prepare a detailed statement of work which details your current process and our proposed solution customized to your environment.
- Implement the solution - Our dedicated technical staff will work with your personnel’s schedule and time table to ensure a successful implementation.
Training and Ongoing support - We will train your staff and provide ongoing support, available to you when you need it
Electronic Content Management Software Solution Features
CAPTURE-
- from scan, Microsoft office, email, pdf or any other source
ORGANIZE –
- Share files globally
- Store & manage files in one central location
- Print / e-mail files instantly
- Audit Tool: Manage all actions performed in the software
SEARCH –
- Find files instantly & accurately
- Quick Search
- Advanced Search
- Global Search
- Track & retrieve files using keywords
COLLABORATE –
- One centralized file
- Keep files organized
- Share files quickly & easily
- Manage file access
- Save time & money
- No internal IT staff required
WORKFLOW –
- Custom stamps
- E-signature w/password restrictions
- Automate approvals in the matter of seconds
- Approve Workflow files on the go from anywhere
- Notifcations
- Types:
- Widget
- Mobile
- E-mai
- Triggers:
- Modify
- Download
- Delete
